Construction Software to QuickBooks Integration - Automate Your Contractor Accounting

Running a construction business and spending hours every week manually entering job costs from your project management software into QuickBooks? Every change order, every subcontractor invoice, every material purchase, every labor hour—entered twice into two different systems. It's draining your time, creating errors, and making it impossible to know your real profit margins until weeks after a job is complete.

QBIS specializes in connecting construction management software directly with QuickBooks Online or QuickBooks Desktop. We build automated integration solutions that eliminate manual job costing entry completely. Whether you use Procore, Buildertrend, CoConstruct, ServiceTitan, Jobber, or any other construction platform, QBIS creates seamless sync that keeps your accounting accurate without the endless double entry.

The Challenge Contractors Face Every Day

Your construction software handles everything on the project side perfectly. Job scheduling, change orders, time tracking, material orders, subcontractor management—it's all tracked in one system. QuickBooks manages your accounting, cash flow, and financial reporting. You need both systems because each does its job well.

The problem is they don't communicate. Every completed job, every progress billing, every change order requires manual transfer to QuickBooks. For contractors managing 5-10 active projects simultaneously, this means 20-30 hours monthly of pure data entry. That's time you should spend bidding new work, managing crews, or solving job site problems instead of typing numbers into accounting software.

Manual entry also destroys your ability to track real-time profitability. You think a job is profitable based on your construction software, but your QuickBooks shows different numbers because someone forgot to enter last week's material invoices. Change orders don't get posted correctly. Subcontractor bills sit in a pile waiting for manual entry. By the time you realize a project is losing money, it's too late to fix it.

Job costing becomes a nightmare when data lives in two places. You can't trust your profit margins. You can't accurately bid future work because you don't have reliable historical cost data. Your accountant asks for job cost reports and you spend hours trying to reconcile differences between your construction software and QuickBooks.

How QBIS Transforms Construction Accounting

QBIS provides professional integration services specifically designed for construction companies and contractors. We understand construction accounting—job costing, progress billing, retention, change orders, AIA billing, subcontractor tracking, certified payroll. Our team knows how contractors operate and what matters for accurate project profitability.

Our integration automatically syncs project data from your construction software into QuickBooks. Job costs flow in real-time. Material purchases post to the correct job and cost code. Labor hours transfer with proper job allocation. Subcontractor invoices sync automatically. Change orders update job budgets immediately. Your QuickBooks becomes a real-time reflection of what's happening in your construction management system.

We customize every integration to match your company's chart of accounts and job costing structure. Whether you use cost codes, track by phase, manage multiple divisions, or need WIP reporting, we configure everything to work exactly how your business operates. The sync adapts to your workflow, not the other way around.

We support all major construction platforms including Procore for commercial work, Buildertrend for residential contractors, CoConstruct for custom builders, ServiceTitan for trades like HVAC and plumbing, Jobber for service contractors, and many others. Custom or specialized construction software? QBIS can likely integrate it with QuickBooks.

Results You'll See Immediately

Time savings happen the moment your integration launches. Those 20-30 hours monthly of manual job costing entry vanish completely. Your project managers and office staff redirect that time toward estimating, project management, customer communication, or business development—activities that actually generate revenue and win new work.

Accuracy transforms your financial visibility. Automated sync eliminates transcription errors completely. Your QuickBooks job costs match your construction software perfectly because they pull from the same source. You can finally trust your profit margin reports. Job comparisons become meaningful because the data is reliable.

Real-time profitability tracking changes how you manage projects. Check any job's current profit margin anytime with a few clicks. Identify problems while there's still time to correct them. Make informed decisions about change orders based on actual costs, not estimates. Know which types of projects are most profitable so you can bid smarter.

Progress billing becomes straightforward when all job costs are current in QuickBooks. Generate accurate AIA G702/G703 forms. Track retention properly. Your billing matches actual work completed because the data syncs in real-time.

Your accountant will appreciate organized job cost records. WIP schedules generate easily. Percentage of completion calculations are accurate. Year-end becomes manageable instead of chaotic. Your CPA can provide strategic tax planning when they have reliable financial data throughout the year.

QBIS Serves Construction Companies of All Sizes

We work with sole proprietor contractors, small residential builders, mid-size commercial contractors, specialty trade companies, and large general contractors managing dozens of simultaneous projects. Our team understands the unique challenges of construction accounting across all types of contracting work.

We provide complete support from start to finish. Initial consultation to understand your specific job costing needs, custom configuration to match your chart of accounts and cost code structure, thorough testing with sample projects, training for your accounting and project management teams, and ongoing support as your business grows and changes.

Ready to Automate Construction Job Costing?

Imagine knowing the exact profit margin on every active job at any moment. Picture your project managers having current cost data to make smart decisions on change orders. Think about closing jobs knowing your QuickBooks is already complete and accurate without hours of catch-up accounting work.

Schedule a Free Consultation with QBIS today. We'll discuss your construction management software, review your QuickBooks job costing setup, and show you exactly how our integration automates your contractor accounting. No obligation, just expert guidance from people who understand construction business operations.

Contact QBIS now and discover how powerful real-time job costing becomes when your systems work together seamlessly.

QBIS - Construction Accounting Integration Specialists

Serving Contractors Nationwide - Get Started Today